Text can be imported as an outline from an external file,or copied from another source. Of course, you can also type text straight inside PowerPoint. Whichever option you use, you will invariably have toformat your text, especially if your text is sourced from multiple sources. This may happen because some text that you have copied or imported may bein small case, or even ALL CAPS. Clearly, you need to make all your text look the same! Rather than retyping the whole text again, you can usePowerPoint 2011's Change Case option to quickly change the case of selectedtext on your slide, as explained in the following steps:
Insert selected text into Change To box: Cmd-F2: Replace selected text with Change To text: Cmd-F3: Replace selected text with Change To text and Find Next: Shift-F3: Working with Panels: Highlight the first option in the Control panel: Cmd-6: Toggle Control panel between Character & Paragraph options: Cmd-Opt-7: Apply a value but keep it. (1) select text to be modified (2) hold down the SHIFT key while repeatedly pressing F3 to cycle through three variants: ALL CAPS TEXT → Title Caps Text → all lower case text.
Open your presentation and select the text you want tochange the case for. In Figure 1, you can see that we have selected some text that seems to be suffering from a serious CAPS malady.
Figure 1: Improper text selected
Access the Home tab of the Ribbon and locate theFont group. Within this group, click the Change Case button, shown highlighted in redwithin Figure 2.
Figure 2: Change Case button within the Font group
This brings up the Change Case drop-down gallery, as shown in Figure 3.
Figure 3: Change Case drop-down gallery
Within the Change Case drop-down gallery there are five options, as explained below:
Sentence case
Capitalizes the first letter of the first word in the sentence, or bullet point.
lowercase
Converts all characters to lowercase that are not already so. It does not do anything to numbers or symbols.
UPPERCASE
Converts all characters to uppercase that are not already so. Does not do anything to numbers or symbols.
Title Case
This will capitalize the first letter of each word.
tOGGLE cASE
Reverses the case of each letter of the selected text to the opposite of the current case. This is useful if the Caps Lockkey was inadvertently left on while typing.
Figure 4, shows the immediate results of applying the five Text Case options to the selected text.
Figure 4: Text applied with various Text Case options
To change the text case, first make sure that thetext is selected. Then, choose the required text case optionfrom within the Change Case drop-down gallery. Click it to apply to the selected text. In Figure 5 you can seethat we have applied Sentence case option to the selected text. Compare Figures 1 and 5.
Figure 5: Sentence case. option applied to the selected text
Tip: Use the Shift+F3 keyboard shortcut to quickly toggle between the three mostcommon selections when you wish to change case — UPPERCASE, lowercase, and Sentence case.
PowerPoint Keyboard Shortcuts
Do you want more keyboard shortcuts?
Explore our PowerPoint Keyboard Shortcuts and Sequences Ebook that is updated for all PowerPoint versions.
Save your presentation often.
In addition to the five case options explained in this tutorial, PowerPoint 2010 offers two more options: Small Caps andAll Caps. These options can be found in theFormat Text dialog box. To access thisdialog box, select the text and right-click (or ⌘+click) the selected text to bring up a contextual menu andselect the Font option from contextual menu as shown in Figure 6.
Figure 6: Font option to be selected
This summons the Format Text dialog box, along with the Font option selected in the sidebar (highlighted inred within Figure 7). Within the Font tab of Format Text dialog boxyou'll find two text case check-boxes: Small Caps and All Caps (highlighted in bluewithin Figure 7) which are included within the Basic Effects section. Select the check-boxes as required and clickthe OK button within the Format Text dialog box to apply.
Figure 7: Text Case check-boxes within the Font dialog box
Figure 8 shows samples of the text applied with Small Caps and All Caps options. WhileSmall Caps changes the entire selected text to smaller variations of capital letters other than the first character of a word,All Caps is similar to the UPPERCASE option within the Change Case drop-down gallery.
Figure 8: Text applied with Small Caps and All Caps options
Several methods can change between lowercase and uppercase on a computer, smartphone, tablet, and other computing devices. Below we cover each ways of changing the case of text.
Change lowercase to uppercase on a computer
While typing, you can modify the case of any text by pressing either the Caps Lock key or Shift key. If you need to alter the case of text that has already been typed, skip to the convert the case section.
Capitalize everything that is typed
The Caps Lock key is a toggle key, which means when it's pressed, everything you type is going to be in UPPERCASE until you press the Caps Lock key again. If you want to type in all uppercase, the Caps Lock key can be used. However, keep in mind that in many situations, typing in all caps is bad etiquette.
Capitalize one letter at a time
To change the capitalization one letter at a time, press and hold either the left or right Shift key, then press the letter you want to be capitalized. Using the Shift key is the most common method of creating a capital letter on a computer.
Shortcut For All Caps Mac
Changing between lowercase and uppercase on a smartphone or tablet
On smartphones and tablets, there is no Caps Lock key or Shift key. To uppercase (capitalize) a letter on these devices, press the up arrow on the on-screen keyboard and then the letter you want to be capitalized.
The picture is an example of the Apple iPhone on-screen keyboard with the Caps up arrow key in black to indicate it is active.
Tip
If you want to type in all caps on a phone or tablet, double-tap the up arrow. If done properly, the arrow has an underline and remains active until tapped again.
If you need to alter the case of text that has already been typed, skip to the convert the case section.
Changing the case on a Google Chromebook
For capitalizing one letter at a time, the Google Chromebook works like all other computers. Press and hold either the left or right Shift key and while continuing to hold the Shift key press the letter you want caps. Using the Shift key is the most common method of creating a capital letter on a computer.
Keyboard Shortcut Key For All Caps
Where the Google Chromebook is different from other keyboards is the Search Key, which replaces the Caps Lock key as shown in the picture.
To turn Caps Lock on and off on a Google Chromebook press the Alt key and Search Key at the same time.
If you need to modify the case of text that has already been typed, skipped to the convert the case section.
How to convert the case of text that has already been typed
Shortcut To Change Text To All Caps In Excel
There are also some programs that support the ability to change the case of text that has already been typed. For example, in Microsoft Word, you can highlight text and press the keyboard shortcut Shift+F3 to change between lowercase, uppercase, and proper case. Click the link below for the program you want to convert the case.
Convert text from lowercase and uppercase in Linux by using the tr command.
Tip
Use our text tool to convert any text from uppercase to lowercase.
Additional information
See our case, case sensitive, lowercase, and uppercase definitions for further information and related links.