Aug 23, 2015 Using Microsoft Word's Track Changes and Insert Comment Functions to Generate Ideas for Revision - Duration: 18:03. NMSU Online Writing Center 89,634 views 18:03. If you want to change the comment’s author name for future use, please change the User Name in Word Options window. In an opened Word document, click File Options. In the Word Options window, make sure you are locating in the General tab, change the name in the User name box as below screenshot shown, and finally click the OK button. Word has now forgotten all Author information. The catch is Word will now continue to forget all author information. Note that your name is attributed to new changes until you save the document again. But wait, there's more! When you ask Word to remove all document properties and personal info, it takes its job seriously. Track changes in Word for Mac. Tip: You can also turn on Track Changes, which uses revision mark to show additions, deletions, and formatting changes. Delete a comment. Select the comment that you want to delete. Change the name or initials used in a comment.
This article is talking about changing the default author name for comments, or changing the existing author name in a document to a new one. Please try the below two methods.
Change the comments’ author name for future use
If you want to change the comment’s author name for future use, please change the User Name in Word Options window.
1. In an opened Word document, click File > Options. In the Word Options window, make sure you are locating in the General tab, change the name in the User name box as below screenshot shown, and finally click the OK button.
Now you have changed the default user name for comments in Word document.
Change the existing comment’s author name of a document
If you have received a document with lots of comments, and you want to change all comments’ author names to a certain one, the following VBA code will do you a favor.
Macbook pro firmware restoration cd 1.3 for mac. 1. Select the range contains comments or select the whole document you will change the author names by pressing the Ctrl + A keys, press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.
2. In the opening Microsoft Visual Basic for Applications window, click Insert > Module. Then copy below VBA code into the Module window.
VBA code: Change the existing comments’ author name of document
3. Press the F5 key to run the code. In the opening Comments Author Name dialog box, enter the new author name into the textbox and click the OK button.
4. In the next opening Comments initials dialog box, enter the initials as you need and click the OK button.
Then all comments’ author names in selected range are changed to the specified one immediately as below screenshot shown.
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I am very grateful for this information. The VBA codes works Perfectly on a document I don't want the writer to know who the reviewer is yet.
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Thank you! It changed perfectly the comments, BUT not formatting, like highlighting. Is there what can be modified in the VBA?
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This appeared to work but I could not save the file without it reverting to the original Author. My workaround was to change the .docx extension on the filename to .zip. Then I opened the zip file. Browsed to the 'word' folder and then copied the 'comments.xml' file. Open the 'comments.xml' file in a text editor. Do a search and replace of the Author name then saved the file. Copy and replace the old 'comments.xml' with the new one in the .zip file. Now change the file extension back to .docx and the Author name is now replaced in the saved Word file.
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Thanks for the tutorial. it really helped me
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Many thanks for this. Works Perfect. A warning though; all comments will be changed, regardless of multiple authors. Something that didn't bother me.
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Here is a modified Macro that will allow you to first specify the Name your want to replace in case there are other comments that you don't want to modify. Sub ChangeCommentAuthor() 'Updated by EntendOffice 20181112 Dim I As Long Dim xOldName As String Dim xNewName As String Dim xShortName As String If Selection.Comments.Count = 0 Then MsgBox 'No comments in your selection!', vbInformation, 'KuTools for Word' Exit Sub End If xOldName = InputBox('Old author name?', 'KuTools for Word') xNewName = InputBox('New author name?', 'KuTools for Word') xShortName = InputBox('New author initials?', 'KuTools for Word') If xOldName = ' Or xNewName = ' Or xShortName = ' Then MsgBox 'The author name/initials can’t be empty.', vbInformation, 'Kutools for Word' Exit Sub End If With Selection For I = 1 To .Comments.Count If .Comments(I).Author = xOldName Then .Comments(I).Author = xNewName .Comments(I).Initial = xShortName End If Next I End With End Sub
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Thank you, Olivier, you are a good person!
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The VBA script worked perfectly to change the name of the author to my company name. Thank you!
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Yardımı oldu, teşekkürler.
Today’s post about track changes in Word is contributed by Louis Broome, a manager and writer for Office.com.
To turn Track Changes off, on the Review tab, in the Tracking group, click the Track Changes button (the paper & pencil with the healthy orange glow, pictured below). Here’s the relevant piece of Word real estate:
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If your document contains tracked changes, like this:
and you want to get rid of them, on the Review tab, in the Changes group, you can Accept or Reject each change or All Changes in Document:
Tracked changes can be hidden, which might or might not be a good thing. Either way, take a moment to become familiar with the Display for Review drop-down list and its four options:
Final: Show Markup shows all tracked changes. Final hides tracked changes to show the document with all proposed changes included. Original: Show Markup shows the original text with tracked changes and comments. Original shows the document before any changes were made.
How To Change Author Name In Track Changes In Word 2010
If your Track Changes needs are more sophisticated than the above, choose from this list of the Top 5 Track Changes-related videos, articles, and training courses on Office.com/support:
This brief article on how to Turn Track Changes on or off includes a cool tip: You can customize the status bar to add an indicator that tells you when Track Changes is on or off (the Word 2007 version is here).
If all you want to do is turn off Track Changes, watch this video.
Demo: Remove tracked changes from Word 2007 documents shows you how to permanently remove revision marks in a Word 2007 document.
Revise documents with Track Changes and Comments in Word 2007, a training course, will teach you how to review, accept, reject, and hide tracked changes in Word 2007, and along the way you get to practice.
Track changes while you edit covers the basics of how to track changes in Word 2007 while you edit, and how to change the way that markup is displayed (the Word 2003 article is here).
Bonus track (changes):
Track Changes In Word Comments
Remove tracked changes and comments from a document shows how to ensure that track changes and comments are not left in your Word 2007 documents when you distribute them.